Why Email Security Matters

You send and receive dozens of emails every day for your business. It doesn’t matter if you’re communicating with your customers, your vendors or your staff, emails are a quick and convenient form of communication. But are your emails secure? If you’re not sure, it’s time to get sure. Email security is important for any business. But it’s especially important for businesses in the healthcare industry.

To protect your business and your customers, integrating email encryption is essential. Here are the top 5 reasons you NEED to encrypt your emails.

1. Protect Patient Information

Many healthcare and home medical equipment businesses work with personal health information (PHI) on a regular basis. If your email system is hacked and patient PHI becomes compromised, cybercriminals can use the information for a variety of illegal activities, including stealing a patient’s identity.

2. HIPAA Compliance

Encrypting your emails goes beyond being the right thing to do to protect your patients. If you are sending any PHI via email, HIPAA policies require you to encrypt your emails to protect patient privacy. Failing to maintain HIPAA compliance can affect your accreditation and open your business up to a potential lawsuit.

3. Improving Business Efficiency

Integrating an email encryption system can do more than protect your information for your business and patients. If you’re already encrypting emails manually, utilizing encryption through your email provider saves time for your employees. This added efficiency allows your employees to focus on other tasks while still giving you the peace of mind that your emails are protected.

4. Authentication

One of the top strategies criminals will use to try to gain access to your business is by posing as a member of your staff to make an email seem legitimate. After that, all it takes is a single click on a link for your business to be compromised as a victim of a phishing attempt. Utilizing encryption through your email provider allows your employees to authenticate their identity when utilizing the email system to stop phishing attempts.

5. Protect Your Business’s Data

Once your email system gets hacked, it is a treasure trove of information for cybercriminals. And the results are more than a data breach. Once your emails have been hacked, it gives criminals access to everything your staff discusses over email. So, everything related to strategy for your business to any personal conversations you have over email is all ripe for the taking. Encrypting your email can prevent all of this.

VGM Forbin can set your business up on an email system that will properly encrypt your emails to protect information for your patients, vendors and employees.

Contact our IT services team to learn more about how we can help you.